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2024 Annual Conference

Ac 2024 Banner Date Time

Annual Conference 2024 Basic Details

Registration: 

  • Opens April 3
  • Before April 29: $115 
  • Beginning May 1: $130 
  • Registration deadline: May 29 
  • NO on-site registration 

Special observances and sessions: 

  • Clergy session: June 5 (location to be announced) 
  • Laity session: Sunday afternoon, June 16
  • Ordination and commissioning: Sunday evening, June 16 
  • Retirement: Monday morning, June 17 
  • Memorial: Tuesday morning, June 18 

Important Dates

  • April 3: Registration opens 
  • April 15: Deadline for proposed legislation and historical documents. More information.
  • April 15: Deadline for requests for time for video and media presentations. Request Form.
  • April 30: Registration cost increases to $130.
  • May 9: Deadline for submission of names and photos of annual conference lay members who have passed since May 2023. Send to ACMedia@umcnic.org
  • May 16: Proposed legislation and documents posted online. 
  • June 12 (7 p.m.): Preconference briefing (online).
  • June 13 (10 a.m.): Preconference briefing (online).

MORE INFORMATION, RESOURCES AND LINKS

Listed Alphabetically

  • An Accessibility Coordinator will be present to help with any needs (vision, movement, hearing, etc.), within our ability. Please indicate your requests in the registration process. Large print programs will be available at the accessibility table near the hall entrance.
  • Blueprint for Wellness Health Screenings are planned for Mon., June 17, and Tues., June 18. More details and sign up coming soon. Signup will be through your "HealthFlex/ WebMD" account.
  • Charging Stations will not be offered this year. Please come with devices charged.
  • Childcare 
    • The Annual Conference Childcare team spent time considering options and parent feedback. Based on responses, in 2024, we will continue offering grants for childcare. 
      • The scholarship request form will be available here on March 1. Requests must be submitted by May 15.
      • We will also try to assist in facilitating connecting families who need childcare.
    • For 2025, we will be exploring more options involving partnering with the local churches and colleges to provide a form of childcare/educational program or contracting with an outside firm. 
  • Clergy Session will take place on June 5. More information is coming soon.  Sign up for Clergy Session occurs during registration.
  • Display Tables will be set up in the Nirvana Threshold all three days.
    • Applications are due May 1. The application will be available here on March 1.
    • View the guidelines here.
    • The cost is $50 per eight-foot table, and electricity is not available.
    • Assignments will be made after May 25. 
    • Send questions to George Groves
  • Group Meals 
    • Conference-related organizations and groups are encouraged to hold their group meals at the hotel. Plated meals, buffet, and reception style food station options are available.
    • Registration for meals will be included in regular registration.
    • For more information, please contact Bri Wadlington, conference events planner, at events@umcnic.org.
    • More information regarding meals will be posted here.
  • Hotel Registrations will be available at Renaissance Schaumburg. The rate and registration information will be coming.
  • Laity Session will take place on Sunday afternoon, June 16. Sign-up for Laity Session occurs during registration.
  • The number of Lay Members to Annual Conference per church was adjusted in 2021. The number of Lay Members per church can be found in this document.
    • If a church's Lay Member is going to be different from those currently listed in the portal, s/he must contact the Conference office to be included. 
  • Legislation & Historical Documents are due April 15. All legislation and historical documents will be posted online May 16. 
    • Visit the Legislation and Document page for requirements and more information.
    • Questions about the form or submissions can be emailed to Joanne Ray at ACdocuments@umcnic.org.
    • Late documents must be submitted at conference to the chair BEFORE the opening of the annual conference session both electronically and with two printed copies.
    • The majority of legislation will be addressed during Legislative Sections on Monday, June 17.
  • Livestream of the Conference for guests will be available on the NIC YouTube channel.
  • Media and Videos to be projected on the screens during AC will need to be submitted and preapproved.
    • Final decisions regarding scheduling are made by the Daily Proceedings Coordinator in conjunction with the Annual Conference Committee.
    • We will do our best to schedule presentations as time and agenda permit.  Most presentations will be shared as pre-recorded video via the NIC website and/or possibly during breaks at the annual conference.
    • Click here for the Presentation request form. Requests are due April 15.
    • Videos are due to Lisa Smith at ACMedia@umcnic.org in video file by May 8, 2024.
    • Please do not use YouTube links - only original videos. Videos WILL NOT be accepted on site.
  • The Memorial Service will take place on Tuesday morning, June 18. 
    • Submission of names and photos of AC lay members who have passed since May 20232 are due May 9. Please send to ACMedia@umcnic.org.
  • For the Mission Challenge, we will be collecting items for the Midwest Mission Distribution Center.  More information coming soon.
  • New Member Orientation will be available online, details are still being coordinated.
  • The Ordination and Commissioning Service will take place on Sunday evening, June 16.
    • Do you have a gift for singing? This year, during the Ordination and Commissioning Service on Sunday, June 16, we are inviting churches to send 4-5 members from their church choirs to join in a large UMCNIC Mass Choir.
      • Those interested can fill out the form here.
      • Members are invited to bring a choir robe from their church so that we can flood the platform with an array of colors. If your church does not have robes, please let us know so that we can make arrangements for a robe.
      • Rehearsal will take place 2 hours prior to the start of the service at the Renaissance Schaumburg Convention Center (1551 N. Thoreau Dr., Schaumburg), room TBD.
      • Anthem: He Never Failed Me Yet by Robert Ray [SATB arrangement] The anthem can be purchased through JW Pepper in both paper & electronic formats
      • For more information, please contact Mass Choir Director Pastor Jacob Tipantasig-Wolverton, at jacob@onecumc.net.
  • Pre-Conference Briefings will be virtual this year. There are two options: Wed., June 12 at 7 p.m. and Thurs., June 13 a.m. Sign up for a Pre-Conference Briefing during registration.
  • Packets of information for the Conference will be available for pickup on the morning of Sunday, June 16.  There will be no onsite registration, only packet pick-up.
  • Distribution of Print materials will be limited as we continue to be good stewards of the environment.
    • The Annual Conference Secretary, Randy Hayes, must preapprove any material to be distributed on the AC floor. Submissions can be sent to Randy Hayes at ra50h1y9s@comcast.net.
    • Only ushers may distribute materials.
    • Groups may provide handouts at their display tables. Other handouts may be housed at the lobby table.
    • Announcements during AC will be projected on the screen after approval. Submissions can be sent to Randy Hayes at ra50h1y9s@comcast.net.
  • Registration opens April 3.
    • Registration includes Clergy Session or Laity Session, Pre-conference briefings and some meail options. Registration link will be available here.
    • April 3 - April 29 - Early bird registration $115
    • April 30 - May 29 - $130
    • No on-site registration
    • If a church's Lay Member is going to be different from those currently listed in the portal, s/he must contact the Conference office to be included. 
    • Active clergy who are not attending Annual Conference need to send their reason for absence in writing to Episcopal Administrative Assistant Marva Andrews either by e-mail at mandrews@umcnic.org or by postal mail to Northern Illinois Conference, Attn: Marva Andrews, 303 E. Wacker Dr, Suite 2020, Chicago, IL 60602 
  • The Retirement Service will take place on Monday morning, June 17.
  • Volunteer Opportunities. We need ushers, plenary pages, legislative section leaders,  greeters, secretarial pool members and more to help Annual Conference run smoothly and efficiently. Please contact Bri Wadlington, Events Administrator, at events@umcnic.org if you are interested in serving as a volunteer for a day or even part of a day or if you have questions. No previous experience is necessary. 

Ac 2024 Logo Yield Only

Theme information

Bishop Dan Schwerin chose the theme from John Wesley’s Covenant Prayer, which includes the promise that “I freely and heartily yield all things to thy pleasure and disposal.” Many Methodist and Wesleyan Christians renew this covenant at the beginning of the new year. (See more in the “From the Bishop” article from the Jan/Feb Reporter here.) 

“As we gather for the 185th Northern Illinois Conference Session, we come ready to yield to God’s will as we offer our whole selves to the service of Christ through the work of the church,” says Bishop Schwerin.  

“For the new church that is emerging, more than ‘a zipper merge’ is needed; we all need to yield to God’s newness,” he says, alluding to the yielding needed in traffic. 


 

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